How important is business email? Why create?

best email hosting


Is your
business growing little by little and do you still use personal email to
communicate with customers and suppliers? This can become a major problem over
time. Having a business email helps you to transmit information credibility and
ensure the company’s security.

Do you want to know why you should adopt this strategy to
get the best email hosting services as soon as possible? Follow
the post!

Importance of business email

Having an email with the name of the company is essential
for any business, be it small, medium or large. The personalized address gives
credibility to customers and suppliers and allows the insertion of a
professional signature.

The corporate email is the one in which the company name
appears at the address: paulallen@theemailshop.co.ukas you can see, he passes
on more professionalism and seriousness than a personal address like
paul@gmail.com

This can even influence the opening rate of emails and
facilitate access control within the company

Reasons to create an email for the company

In addition to imparting more credibility, the email
address with the company name can offer some benefits to the business. Look:

SAFETY

The use of business email by cheap email
hosting
allows you to track data entering and leaving the business.
Many solutions on the market have daily backup systems to protect data, as well
as cloud management to increase storage capacity.

Also, corporate email can use encryption to make it more
difficult for malicious users to access information. This infrastructure also
allows the blocking of suspicious emails that could infect the company’s
machines and systems with viruses.

PROFESSIONAL RELATIONSHIP WITH CUSTOMERS

Using a personal account to connect with customers
conveys an idea of ​​amateurism. Business email helps you and your employees to
properly separate personal life from work.

Consequently, the company obtains a better performance
and commitment from the team concerning the content written and sent to
customers. Besides, you can use the professional channel to develop marketing
strategies to attract potential consumers.

DATA CONTROL

The corporate email service makes it possible to
implement tools to control the flow of information. Thus, the manager can
identify the misuse of the resource and possible security breaches.

This data management also facilitates the control of the
viability of message histories and the identification if any employee is
“leaking” confidential company information.

CUTTING-EDGE TECHNOLOGY

Vendors of email solutions for companies are always
researching new technologies and platforms to offer the best service to
customers. One of these advantages, for example, is the scalable architecture
that allows the expansion of storage capacity as the business grows.

In addition to this, the business email gives more
mobility to the manager and his team, since it can be accessed by mobile
equipment. All this without losing its ability to guarantee information
security.

Choosing the right business email

It is important to find out if the service provider
offers customer support and what level of service is available. This is a great
differentiator because you never know when you will need help to solve a
question or problem.

Besides, it is important to evaluate the storage capacity
for emails and also the number of accounts that can be created. Some companies
offer different models to serve customers of all sizes.

Also review the security offered for emails, such as
backup and antivirus features. They also have by default SSL/TLS certification
in their best
dedicated server hosting UK
Thus, you can make a choice that will bring
more tranquillity and efficiency to the work of the entire team.

So, you can see the importance of using business email.
This is a tool that can greatly help your business to grow.

Why is the email not delivered to the
customer?

E-mail is an important tool for contacting a company’s
customers, suppliers, and employees. When the e-mail does not reach the
recipient, this can cause problems for the company, in their colocation UK
also known as server
colocation
, such as communication failures, disagreements, and loss of
contracts.

But, what are the causes of this problem? Get to know the
main ones below!

Why email doesn’t reach the customer

Many factors can hinder the delivery of the email to the
recipient, but the main ones are:

ADDRESS
DOES NOT EXIST

A very common mistake that prevents receiving an email is
the exchange of letters when typing the email address. It is important to
remember not to use accents or cedillas when writing the recipient’s contact.

These details are largely responsible for an email that
does not reach the client, because when the address is typed incorrectly the
server tries to send it, but is unable to deliver. Generally, the sender
receives an automatic email with the indication of the failure.

CROWDED
BOX

Many recipients use e-mails from private servers that do
not provide a large amount of storage space. Thus, when the e-mail arrives, the
server accuses that the box is full and returns a message to the sender
informing the problem. This situation can only be resolved by the owner of the
email address.

PROBLEM
WITH THE SERVER

Typically, email servers send warnings in English to
users and with some codes that people don’t understand. In other situations,
the automatic message arrives at the sender as SPAM.

Therefore, the customer may claim that the e-mail did not
arrive, explaining the reason for not responding to a message.

EMAIL
DROPS AS SPAM

The SPAM is a message sent to many recipients who did not
request that information. It is often used to forward advertisements about a
product or service. In other cases, the message contains offensive content and
malicious virus links

Some email providers have filters to prevent the user
from opening a message with SPAM, preventing it from appearing in the inbox.
The SMTP protocol makes a connection between the user and the destination
server and when he is unable to authenticate the recipient, the email is
recognized as SPAM.

To prevent this problem from occurring, it is necessary
to pay attention to the format of the email message. Content that uses only a
JPG image runs the risk of not reaching the recipient. Therefore, the idea is
to use up to 50% of the image and 50% of the text.

It is more recommended to use an HTML editor to separate
the contents of the images. This is a way to prevent the e-mail from reaching
the customer. It is also essential to avoid terms that are automatically
characterized as spam such as “discount”, “promotion”,
“free”

Anyway, now you know why the email doesn’t reach the
customer. Take care of the way messages are sent, choose the subject and follow
the messages sent by the server.

The post How important is business email? Why create? appeared first on Knnit.



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